What Is Virtual Fax and How does it Work?

The younger members of your workforce might think that faxing is an outdated technology. However, the truth of the matter is that many companies still heavily rely on faxing for sharing documents. But with technology changing almost every day, faxing is no longer the same as it was a decade (or a few decades) ago.

In this article, we will discuss what is virtual fax and how it works. In addition to this, we will also discuss some of the common reasons for switching to virtual faxing.

What Is Virtual Fax?

Virtual Fax—also known as Online Fax, Electronic Fax or internet Fax—is a modern-day solution of faxing documents in a secure environment to the recipient. Just like you send email using the internet, the technology can be used to send virtual fax to the recipient. From virtually anywhere in the world, you can send and receive faxes using an internet connection. You can send and receive the fax using the email system, where the fax is sent as an attachment to your selected email address.

How Does It Work?

Virtual faxing uses the same principle as that of traditional faxing. However, instead of a fax machine, it uses a web interface. Thus, offering you a more flexible and inexpensive option for sending and receiving documents. Because there is no need to have a fax machine or fax server, it is a cost-effective alternative to traditional faxing. To receive and send a fax, both the sender and the receiver must have an electronic device that is connected to the internet.

Reasons to Adopt Virtual Fax Service

1.Location Flexibility

Virtual fax allows you to receive faxes virtually from anywhere in the world as they go straight into your inbox. Therefore, whether you are working from home or going out on a business trip, you can still have access to all the important documents of your business. The same goes for sending faxes. All you need to do is upload the fax and send it.

2. Greater Security

As compared to traditional fax, virtual fax offers much more security. Your document might contain sensitive information. Therefore, it is imperative to have a secure environment while sharing the documents. Virtual fax provides you just that. When you send the fax, it is only accessible by the person whom you intend it for… it doesn’t stay laying in the fax machine for hours.

3. Ease of Recordkeeping

Apart from security, storing important documents with a virtual fax system is also very easy. Because it is in the electronic format, you can sort through the documents very easily and maintain it on your mobile devices.

Final Toughts

Technology is changing fast and it is also changing the way one might share and access information. With virtual fax, you get all the convenience of a traditional fax system, as well as greater security and flexibility. If you are looking to enjoy the benefits offered by virtual fax, visit VoIP.ms today and get access to your modern-day fax system.